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Make Your Business ‘Green’

Digital Signature Business Cases

With paper-based signatures a lot can go wrong. Mail can get lost. Faxes can fail to go through. Scanners may create distorted documents. Customers may ignore the paper document or lose it on their desk. xyzmo brings signatures into the modern age. No longer scan, fax or mail your important documents that you need to be signed. Just e-sign it with xyzmo. It could not be easier or more secure.

Good candidates for signature capture are:

• Banking and financial services institutions, city or county government offices or any organization where documents must be signed by employees at multiple locations or regularly signed in significant volumes;.
• Quality-control applications are common in research and manufacturing operations where procedures must be approved regularly with physical signatures;
• Hospitals and clinics can also take advantage of signature capture. When patients are admitted and are signing to agree to medical procedures, digital capture can reduce paper-based medical-record creation as hospitals increasingly move toward implementing electronic medical records;
• Many businesses have customers or drivers picking up merchandise at a storefront or from a warehouse, or when merchandise is delivered to a customer;
• Collecting approvals across multiple locations;
• Collecting documents from field staff which require a signature;
• Signing service reports in many service industries;
• Sales and Customer Acquisition Documents - i.e., client contracts, proposals, customer service contracts, term sheets, customer applications, customer agreements, enrollments;
• Human Resources Documents - i.e., employee benefit enrollment, employment applications, benefit change forms, time sheets, performance reviews, expense reports
• Legal Documents - i.e., contracts, agreements, change orders, contractor agreements
• Finance/Accounting Documents - i.e., lease agreements, expense reports, tax filings, disbursements
• Procurement Documents - i.e., purchase agreements, purchase orders, contract amendments
• And so on...

We strongly believe that the challenge for e-signature solutions, particularly in customer-facing environments, is to replace pen-and-ink signing with something that provides the same sense of gravity and security as traditional wet signatures. Capturing handwritten signatures is the natural replacement, which everyone understands immediately, and it allows signers to feel more comfortable with the process and provides a sense that digital signing is a serious event. Make sure that you use a solution that captures much more than just a simple electronic image of the signature. Leading solutions, such as the one from xyzmo, record not only the image of the signature, but also parameters like pressure, acceleration, speed and rhythm. These parameters are unique to every individual and cannot easily be reproduced by a forger. Of course, you gain nothing if your solution does not provide you with a forensic expert tool that, in case of a dispute, you can use with your e-signed document and prove that the signature was really performed by the signer.